When you click See Details, the Content Insights window shows you totals for event types. Under Content Insights, Box displays a summary of recent viewer activity. Or, in the right sidebar, open the Details pane.Box displays a summary of recent viewer activity. At the top of the window, click the Content Insights icon.Box displays the file in the preview window. In your Box All Files window, open a file.To view Content Insights from within a file: To see further information, click See Details.In the right-hand Details sidebar, Box displays a summary of recent viewer activity.In your Box All Files window, click next to a document's title but don't open the document.To view Content Insights from your All Files window: You can also export file usage statistics into a downloadable Excel spreadsheet.Īccessing Content Insights is easy: you can view Content Insights from either your All Files window, or from within the file. Use Content Insights to quickly view a file's history if no one's accessed it in at least a year, you may consider deleting that file. This can also be useful in many ways - for example, if you're doing some folder cleanup.
Show recent activity full#
Box begins accruing these statistics the moment the file was uploaded, recording every time someone:Ĭontent Insights, in essence, are a full audit log of all user activity on a file - who has accessed the file and what they did next. "Content Insights" refers to the actions people take on a particular file. Tracking lifetime file activity via Content Insights Here's a closer look, with the list displayed: Here's what it looks like when you preview a file: Preview the file in Box and see immediately who accessed it and what they did, so you can send a reminder to anyone for whom you may still be waiting. This can be useful in many ways - for example, if you're working on a time-sensitive document in Box and you need it reviewed. Each avatar represents someone who, within the prior 30 days, has taken one of the following actions on the file:Ĭlick on any avatar to display a list that gives you a visual, at-a-glance indication of who has been active recently in a file and what action they took. Tracking recent file activity via avatarsĭepending on permissions (see the note above), Box displays avatars in the header of a file's Preview page. See Managing Collaborators for more information.
If the "Hide collaborators and their activity from non-owners" setting is turned on for a folder, owners and co-owners still see file activity, but editors do not. Tracking file activity is available only on the files of Starter, Business, Business Plus, and Enterprise accounts, and only are visible if you're an owner, co-owner, or editor of the file.
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